More revenue per client. Same team.
We build the delivery system that makes your work faster and more consistent. Onboarding, check-ins and account nurture run themselves.
3 spots left this month
Teams that rebuilt their system.
What the same headcount billed after the rebuild.
Clic Tempo saves 30 hours a month and €36,000 a year by automating billing with ClickUp and Make
€36,000 saved per year
Design at Work runs 30+ retainer clients from one ClickUp system
30+ retainer clients on one system
BrainWaves saves about 10 hours on every client onboarding with a ClickUp grant engine
10h saved per client onboarding
We asked 60+ agency founders what's broken.
- 85% have no source of truth
- Projects scattered across Slack, spreadsheets, and someone's memory. Three people scramble when a client asks for a status update.
- 70% run critical processes by hand
- Client onboarding takes two hours of copy-pasting. Invoices go out late. Status reports assembled manually every Friday.
- 60% are still the bottleneck
- Every decision, every approval, every 'quick question' routes through you. Step away and things break.
One agency put this system in and carried the same clients with four weeks less admin. Same team, no new hires, $4,000 a month more invoiced, about $50,000 a year.
Run it on your own team: two hours a week each, across ten people, is 20 hours. At a $100 rate, that is $92,000 a year the same team could be earning.
Three layers, one operating system.
Built around the way your agency already works, on the tools you already pay for.
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Architecture
01One blueprint: who does what, where work lives, how decisions flow. Statuses, deliverables, comments, decisions in one structure, one set of rules.
Your team runs without pinging the founder, every process has a named owner, and any project status sits in one place.
See how we build it -
Automations
02Manual work that eats your margins, gone. Client onboarding, status reports, invoice triggers, task routing.
The hours your team spent on admin go back on client work, fewer dropped balls, and processes that still run at 2am with nobody watching.
See what we automate -
AI Agents
03Judgment-heavy work that bottlenecks your team, handled. Drafting SOWs, triaging requests, reports from raw data, answering internal questions about your processes.
Senior-level output at junior-level cost, and answers on the spot instead of 'let me check and get back to you.' Your team keeps the creative and strategic work.
Meet the agents
The team
Every tool promises the same thing: buy this and the chaos stops. The chaos just moves. From Slack to ClickUp. From spreadsheets to dashboards. The operating system is the product. That is what we build at UpSys: structure, automations and agents your team owns.
Ramzi Tabka
Founder, UpSys
Maps how your agency actually runs, then designs the system around it.
Anja Miscevic
ClickUp Consultant
Builds the spaces, fields and views your team works in, then runs the training.
Badr El Bouch
AI Agents & Automations Expert
Turns your manual steps into automations and agents that run without you.
How every engagement runs.
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We audit your tools, your workflows and the work in flight, and we interview the people doing the work as well as the people running it. You walk out with a clear map of what's broken and what to fix first.
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Stack and data model for architecture. Scenarios and integrations for automations. Prompts and tools for AI agents. You review and approve before anything gets built.
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We configure the tools, wire the automations and deploy the agents inside your own accounts from day one, so you watch every change land and own all of it at the end.
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Live walkthroughs, plus recorded video and written docs to go back to, so anyone on the team can run the system and change it later.
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System goes live. We run it in parallel for a few days, monitor, then hand over with 30 days of support.
What you walk away with
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One source of truth for every process
Every workflow, SOP, and decision lives in a single documented system your whole team can access.
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Agency operations that run without you
Recurring work runs on schedule, and the founder stops being the last sign-off on routine tasks.
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A system built to hand off
Full documentation and role-based training so your team owns the system from day one.
Who this works for. Who it doesn't.
Good fit
- Agencies of 20 to 100 people, where delivery complexity already shows.
- A founder or ops lead who can sign off on how the work runs.
- The tools are already chosen. The problem is the glue between them.
Not a fit
- Teams under 10. A template gets you further at that size.
- Anyone who wants one workflow fixed and nothing else touched.
- Agencies still deciding which tools to buy. We start after that call.
FAQ
Why not just hire an ops manager?
Why not hire a freelancer to set it up?
What tools do you work with?
If your current stack works, we build on top of it.
How long does an engagement take?
We scope precisely during discovery so there are no surprises on timeline or budget.
We already have ClickUp (or another PM tool). Do you still help?
The gap is in how it's configured, how data flows between tools, and what's still being done manually. We take what you have and make it actually work the way you need it to.
Do you replace our operations team?
If you don't have a dedicated ops person, we'll help you define that role and what they need to know.
What size companies do you work with?
Below 20, the problems we solve usually haven't surfaced yet. Above 100, you likely need a full-time internal systems team (and we can help you hire one).
The 20 to 100 range is where operational systems have the biggest impact on growth and profitability.
What does it cost?
The discovery call is free, and you'll get a detailed proposal with exact pricing before committing to anything.
What if my team doesn't adopt it?
We design for adoption from day one: simple over clever, familiar patterns over novel ones, and training that meets people where they are. We run the system in parallel before handoff so your team builds the habit, not just the knowledge.
Our track record: teams start using the system naturally within the first week.
3 spots left this month
Get more out of the clients you already have.
Thirty minutes, free, and you leave with a map of what's broken and what to fix first, whether you hire us or not.
Blueprint guarantee: if the design phase does not leave you with a sharper operating plan than the one you walked in with, we keep working until it does.