Get more revenue per client with the same team.
We build the delivery system that makes your work faster and more consistent. Onboarding, check-ins and account nurture run themselves.
2 spots left this month
4.9/5
19 client reviews
Teams that rebuilt their system.
What the same headcount billed after the rebuild.
Clic Tempo saves 30 hours a month and €36,000 a year by automating billing with ClickUp and Make
€36,000 saved per year
Design at Work runs 30+ retainer clients from one ClickUp system
30+ retainer clients on one system
BrainWaves saves about 10 hours on every client onboarding with a ClickUp grant engine
10h saved per client onboarding
The three problems costing you the most.
- 01 Nothing is the source of truth
- Projects scattered across Slack, spreadsheets, and someone's memory. Three people scramble when a client asks for a status update.
- 02 The critical work runs by hand
- Client onboarding takes two hours of copy-pasting. Invoices go out late. Status reports assembled manually every Friday.
- 03 You are still the bottleneck
- Every decision, every approval, every 'quick question' routes through you. Step away and things break.
One agency put this system in and carried the same clients with four weeks less admin. Same team, no new hires, $4,000 a month more invoiced, about $50,000 a year.
Run it on your own team: two hours a week each, across ten people, is 20 hours. At a $100 rate, that is $92,000 a year the same team could be earning.
If you are in one of these three, this is what we install: one blueprint for how the work runs, the manual steps automated, and agents on the parts that repeat.
Three layers. Each one takes work off your team.
Built around the way your agency already works, on the tools you already pay for.
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Architecture
01One blueprint: who does what, where work lives, how decisions flow. Statuses, deliverables, comments, decisions in one structure, one set of rules.
Your team runs without pinging the founder, every process has a named owner, and any project status sits in one place.
See how we build it -
Automations
02Manual work that eats your margins, gone. Client onboarding, status reports, invoice triggers, task routing.
The hours your team spent on admin go back on client work, fewer dropped balls, and processes that still run at 2am with nobody watching.
See what we automate -
AI Agents
03Judgment-heavy work that bottlenecks your team, handled. Drafting SOWs, triaging requests, reports from raw data, answering internal questions about your processes.
Senior-level output at junior-level cost, and answers on the spot instead of 'let me check and get back to you.' Your team keeps the creative and strategic work.
Meet the agents
The team
Every tool promises the same thing: buy this and the chaos stops. The chaos just moves. From Slack to ClickUp. From spreadsheets to dashboards. The operating system is the product. That is what we build at UpSys: structure, automations and agents your team owns.
Ramzi Tabka
Founder, UpSys
Maps how your agency actually runs, then designs the system around it.
Anja Miscevic
ClickUp Consultant
Builds the spaces, fields and views your team works in, then runs the training.
Badr El Bouch
AI Agents & Automations Expert
Turns your manual steps into automations and agents that run without you.
From first call to a system that runs itself.
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We audit your tools, your workflows and the work in flight, and we interview the people doing the work as well as the people running it. You walk out with a clear map of what's broken and what to fix first.
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Stack and data model for architecture. Scenarios and integrations for automations. Prompts and tools for AI agents. You review and approve before anything gets built.
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We configure the tools, wire the automations and deploy the agents inside your own accounts from day one, so you watch every change land and own all of it at the end.
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Live walkthroughs, plus recorded video and written docs to go back to, so anyone on the team can run the system and change it later.
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System goes live. We run it in parallel for a few days, monitor, then hand over with 30 days of support.
What runs without you.
- Nobody asks you how it works
- Every workflow, SOP and decision is written down where the work happens. The answer stops living in your head.
- Nothing is late because of you
- Recurring work runs on schedule and goes out without waiting on your approval.
- You go away and nothing stops
- Your team owns the system, with the documentation and the role training to run it without calling you.
Who this works for. Who it doesn't.
Good fit
- Agencies of 20 to 100 people, where delivery complexity already shows.
- A founder or ops lead who can sign off on how the work runs.
- The tools are already chosen. The problem is the glue between them.
Not a fit
- Teams under 10. A template gets you further at that size.
- Anyone who wants one workflow fixed and nothing else touched.
- Agencies still deciding which tools to buy. We start after that call.
We hired UpSys to migrate our entire workflow from monday.com to ClickUp, including recreating about 250 complex Make automations. Ramzi was brilliant, delivering fast, high-quality work with absolutely zero disruption to our business. I would definitely work with them again and highly recommend UpSys for projects of any size.
Adam Keary
MD · Bespoke-ly
I took time to step back before writing this to fully assess both the solution and how it was implemented. Today, I can say I'm very satisfied. The solution clearly meets our needs. It removed several bottlenecks for our teams. ClickUp is now part of our daily routines. Adoption is strong. Collaboration is clearer and more effective. Recent hires with strong industry experience have integrated quickly, which helped us move faster. The solution continues to improve. Updates are frequent. A good example is time tracking: initially limited, it has matured significantly since the start of the year. We're now seriously considering using it day to day.
Pascal Bénard
Smart Global
I'm Melanie, founder of BrainWaves Consulting, a grant strategy and writing business for bio/med tech companies. I found UpSys through Ramzi's terrific YouTube channel when I was looking for help turning ClickUp into a real OS for my business. Before working with UpSys, I had the pieces of a system, but they mostly existed in my mind. Nothing was organized in a way that made client delivery feel clear, repeatable, or easy to manage. I was juggling a lot across projects, deadlines, client communications, and internal tasks. I knew ClickUp could support the way I work, but I did not have the time or deep expertise to build it properly myself and have it done right the first time. Working with Anja and Ramzi at UpSys helped me translate the workflow that lived in my mind into a ClickUp space that is structured and intuitive. More than a well-designed, functional space, I also have a strong scaffold to build out company workflows as we continue to scale. The team went above and beyond with the project, from setting up automations to creating SOPs and walk-through videos; it really felt like white-glove service. I've already saved hours on getting new hires up to speed because the onboarding/training materials are all in place. The grant writing process is also much clearer for my clients. They can see what is needed, what is missing, and what comes next, which has saved me time by reducing back-and-forth emails and helping prevent missing items from slowing down the process. UpSys did a great job translating the way my business actually works into a ClickUp system I can use every day. Anja was a joy to work with and was always ready to answer questions and make any tweaks to the setup. I would absolutely recommend them to any service-based business owner who wants more clarity, organization, and ease in their operations!
Melanie Das
CEO · BrainWaves Consulting
I got in touch with Ramzi for some automation stuff, and his coaching really opened my eyes, especially about ClickUp's limits. He came up with a Make solution, and honestly, we're super happy: everything's running smoothly. We'll definitely think of him for next steps.
Guillaume Raullin
UX Designer · Rossignol
We were looking for a powerful tool to plan our teams and monitor our activity that was user-friendly, dynamic, and easy to use. Our objective and the challenge we faced was to get our staff to adopt a new business management method in which they would become active participants, not only in managing their daily workload, but also as advisors to other team members. This was made possible thanks to ClickUp, with support from the UpSys teams during implementation. We exceeded our objectives thanks to Ramzi and his experience. Today, the team saves more than 6 hours per week on planning and 1 hour per person per week on activity monitoring, or 72 hours per month, without even counting the energy redirected toward lead acquisition. A great success story for the company in 2025, so much so that we've decided to extend the partnership until 2026. Thank you to Ramzi and the entire team.
Fabien CLEMENT
Managing Director · Ecobird
Working with Ramzi was a great experience. He's professional, precise, and understands clients' needs. He took ClickUp to the next level for me. Ramzi is responsive and delivers on promises. It's money well spent. If you're considering working with him, you can't go wrong.
Sean Barcoe
Production Agency Founder · The Barcoe Studio
FAQ
Why not just hire an ops manager?
Why not hire a freelancer to set it up?
What tools do you work with?
If your current stack works, we build on top of it.
How long does an engagement take?
We scope precisely during discovery so there are no surprises on timeline or budget.
We already have ClickUp (or another PM tool). Do you still help?
The gap is in how it's configured, how data flows between tools, and what's still being done manually. We take what you have and make it actually work the way you need it to.
Do you replace our operations team?
If you don't have a dedicated ops person, we'll help you define that role and what they need to know.
What size companies do you work with?
Below 20, the problems we solve usually haven't surfaced yet. Above 100, you likely need a full-time internal systems team (and we can help you hire one).
The 20 to 100 range is where operational systems have the biggest impact on growth and profitability.
What does it cost?
The discovery call is free, and you'll get a detailed proposal with exact pricing before committing to anything.
What if my team doesn't adopt it?
We design for adoption from day one: simple over clever, familiar patterns over novel ones, and training that meets people where they are. We run the system in parallel before handoff so your team builds the habit, not just the knowledge.
Our track record: teams start using the system naturally within the first week.
Bill more without hiring.
You leave with a map of what to fix first. Thirty minutes. Yours either way.
2 spots left this month