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Add $10,000 to $50,000 in monthly upsell revenue with AI.

We build the automated systems that find opportunities and expand your existing accounts.

Find My Upsell Revenue See Our Work
FinfireBrandtegicEcobirdTony HowellDesign at WorkBespokely

We asked 60+ agency founders what's broken.

85% have no source of truth
Projects scattered across Slack, spreadsheets, and someone's memory. Three people scramble when a client asks for a status update.
70% run critical processes by hand
Client onboarding takes two hours of copy-pasting. Invoices go out late. Status reports assembled manually every Friday.
60% are still the bottleneck
Every decision, every approval, every 'quick question' routes through you. Step away and things break.

Three layers, one operating system.

Built around the way your agency already works, on the tools you already pay for.

  1. Architecture

    01

    One blueprint: who does what, where work lives, how decisions flow. Statuses, deliverables, comments, decisions in one structure, one set of rules.

    Your team runs without pinging the founder, every process has a named owner, and any project status sits in one place.

    See how we build it

  2. Automations

    02

    Manual work that eats your margins, gone. Client onboarding, status reports, invoice triggers, task routing.

    The hours your team spent on admin go back on client work, fewer dropped balls, and processes that still run at 2am with nobody watching.

    See what we automate

  3. AI Agents

    03

    Judgment-heavy work that bottlenecks your team, handled. Drafting SOWs, triaging requests, reports from raw data, answering internal questions about your processes.

    Senior-level output at junior-level cost, and answers on the spot instead of 'let me check and get back to you.' Your team keeps the creative and strategic work.

    Meet the agents

The team

Every tool promises the same thing: buy this and the chaos stops. The chaos just moves. From Slack to ClickUp. From spreadsheets to dashboards. The operating system is the product. That is what we build at UpSys: structure, automations and agents your team owns.
  • Ramzi Tabka, UpSys founder

    Ramzi Tabka

    Founder, UpSys

    Maps how your agency actually runs, then designs the system around it.

  • Anja Miscevic, UpSys ClickUp consultant

    Anja Miscevic

    ClickUp Consultant

    Builds the spaces, fields and views your team works in, then runs the training.

  • Badr El Bouch, UpSys AI agents and automations expert

    Badr El Bouch

    AI Agents & Automations Expert

    Turns your manual steps into automations and agents that run without you.

How every engagement runs.

What you walk away with

  • One source of truth for every process

    Every workflow, SOP, and decision lives in a single documented system your whole team can access.

  • Agency operations that run without you

    Recurring work runs on schedule, and the founder stops being the last sign-off on routine tasks.

  • A system built to hand off

    Full documentation and role-based training so your team owns the system from day one.

Teams that rebuilt their system.

What the same headcount billed after the rebuild.

Clic Tempo

Clic Tempo saves 30 hours a month and €36,000 a year by automating billing with ClickUp and Make

€36,000 saved per year

Design at Work

Design at Work runs 30+ retainer clients from one ClickUp system

30+ retainer clients on one system

BrainWaves Consulting

BrainWaves saves about 10 hours on every client onboarding with a ClickUp grant engine

10h saved per client onboarding

View all case studies

FAQ

Why not just hire an ops manager?
Adding a person without a system to manage creates overhead, not order. They'll build processes around the chaos instead of replacing it. We build the system first, then your ops person (or team) runs it.
Why not hire a freelancer to set it up?
You get a setup, not a system. It looks right on demo day and breaks under real-world use within weeks. We design for adoption, not just configuration, and stay through launch to make sure the system holds.
What tools do you work with?
We're tool-agnostic. Most of our clients use ClickUp, but we also work with Asana, Monday, Notion, HubSpot, and others. We pick the right tool for your situation, not the one we have a partnership with.

If your current stack works, we build on top of it.
How long does an engagement take?
Our standard delivery is five weeks, from discovery to launch. Smaller scopes (single workflow automation, one department) can ship in 2 to 3 weeks.

We scope precisely during discovery so there are no surprises on timeline or budget.
We already have ClickUp (or another PM tool). Do you still help?
Absolutely. Having the tool is step one. Most agencies we work with already own the right software.

The gap is in how it's configured, how data flows between tools, and what's still being done manually. We take what you have and make it actually work the way you need it to.
Do you replace our operations team?
No. We make your existing team more effective. We build the systems, train your people, and leave. Your ops team runs the system after launch.

If you don't have a dedicated ops person, we'll help you define that role and what they need to know.
What size companies do you work with?
Teams between 20 and 100 people. Most of our clients are agencies, but the work also fits boutique consultancies and other ops-heavy businesses in that size range.

Below 20, the problems we solve usually haven't surfaced yet. Above 100, you likely need a full-time internal systems team (and we can help you hire one).

The 20 to 100 range is where operational systems have the biggest impact on growth and profitability.
What does it cost?
For architecture projects, we charge a fixed fee based on complexity, starting at $5,000. For ongoing automations and AI agents, we offer monthly retainers with unlimited requests starting at $1,000/month.

The discovery call is free, and you'll get a detailed proposal with exact pricing before committing to anything.
What if my team doesn't adopt it?
This is the question we care about most. Our philosophy: adoption beats perfection. The best system is the one your team actually uses.

We design for adoption from day one: simple over clever, familiar patterns over novel ones, and training that meets people where they are. We run the system in parallel before handoff so your team builds the habit, not just the knowledge.

Our track record: teams start using the system naturally within the first week.

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